Your Courses Are Great.
Your Enrollment Process Isn't.
Most EdTech companies and coaching institutes lose 40% of their student inquiries because nobody followed up in time. ViveLead fixes that with automated follow-ups, inquiry tracking, and an optional HRMS add-on for your teaching staff.
The Real Problems EdTech Companies Face
You built a great course. But growing enrollment is a different game entirely.
Inquiries Fall Through the Cracks
A parent calls, fills a form, or messages on WhatsApp. If your team doesn't respond within 2 hours, that inquiry goes to a competitor. With multiple channels and no system, follow-ups get missed every single day.
No Visibility on Your Enrollment Funnel
How many inquiries came in this week? How many converted? Which course is getting the most interest? If you need to open three spreadsheets to answer these questions, you have a problem.
Managing Staff Is a Separate Headache
You are running a CRM for students and a separate tool for teacher attendance, leave tracking, and payroll. Two systems, double the cost, and none of them talk to each other.
One Platform for Student Inquiries and Staff Management
Replace spreadsheets and WhatsApp groups with one system. Here is what changes.
Capture Every Inquiry Automatically
Website forms, WhatsApp messages, Facebook ads, walk-ins. Every inquiry lands in one place with the source tracked. No more lost leads.
Automated Follow-up Sequences
Set up WhatsApp and email reminders that go out automatically. If a parent inquired about your Python course but didn't enroll, they get a gentle nudge 3 days later.
Auto-assign Inquiries to Counsellors
Inquiries get distributed to your admissions team based on course type, location, or workload. No manual assignment needed.
Visual Enrollment Pipeline
See every student's journey from inquiry to enrollment. Know exactly where each prospect is and what needs to happen next.
Know Which Channels Actually Work
See if Facebook ads bring better enrollments than Google. Track cost per inquiry and cost per enrollment by source.
AI Assistant for Quick Answers
Ask ViveLead's AI: 'How many inquiries came from Delhi this month?' and get an instant answer. No dashboards to navigate.
Add HRMS When You Need It. +Rs 99/user.
Your EdTech company also has employees. Teachers, admissions counsellors, support staff. When you are ready to manage them, add HRMS to your CRM.
Most coaching institutes use one tool for student management and another for staff attendance, leave, and payroll. That means two subscriptions, two logins, and data that never connects. With ViveLead, add the HRMS module to your CRM for just Rs 99 per user, far less than a standalone HR tool, and both live in one login.
Get Started in 3 Steps
No complex setup. No technical team needed. Just sign up and start tracking.
Connect Your Lead Sources
Add your website forms, connect WhatsApp, and link your Facebook page. All inquiries start flowing into ViveLead automatically.
Set Up Your Enrollment Pipeline
Create stages like Inquiry, Demo Scheduled, Trial Class, Fee Discussion, Enrolled. Customize it to match how your admissions team actually works.
Add Your Team
Invite your counsellors and teaching staff. Assign roles, set up attendance tracking, and start managing everything from one dashboard.
Trusted by Growing EdTech Companies
Frequently Asked Questions
Common questions about ViveLead for EdTech and coaching institutes
Yes. You can create separate pipelines for different courses or programs. Each pipeline has its own stages, so your Python course enrollments and your Data Science bootcamp have their own tracking. Your team can filter and view inquiries by course at any time.
ViveLead connects to the WhatsApp Business API directly through Meta, with AiSensy available for higher message volumes. You can send approved template messages, schedule follow-up reminders, and broadcast updates to groups of prospects. When a parent inquires about a course, they can automatically receive a welcome message with course details. Meta bills conversation charges directly to your WhatsApp Business account.
Yes. The HRMS handles both full-time and part-time staff. You can set up different shift schedules, track attendance for hourly workers, and configure separate payroll structures. Many coaching institutes use it for their visiting faculty.
Every inquiry in ViveLead is tagged with its source, whether it came from Facebook ads, Google, your website, a referral, or a walk-in. The analytics dashboard shows you cost per inquiry and cost per enrollment by channel, so you know where to spend your marketing budget.
ViveLead starts at Rs 299 per user per month for CRM, with an optional HRMS and payroll add-on at just Rs 99 per user. LeadSquared starts at Rs 2,500 per user per month. Kylas is around Rs 999 per user per month for CRM only, with no HRMS at all. ViveLead is the most affordable option, and HRMS is there when you need it.
Most institutes are up and running within a day. You can import your existing student data, set up your enrollment pipeline, and connect your lead sources in under an hour. Our team helps with data migration for free.
Stop losing student inquiries. Start today.
Start your 15-day free trial. No credit card required. Setup in 5 minutes.